Municipal Clerks

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About the Job

Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

It is also Called

  • City Clerk
  • City Recorder
  • City Secretary
  • Clerk
  • Crier
  • Deputy Administrator
  • Deputy City Clerk
  • Deputy Clerk
  • Deputy Register of Deeds
  • Municipal Clerk
View All

What They Do

  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Issue public notification of all official activities or meetings.
  • Record and maintain all vital and fiscal records and accounts.
  • Prepare meeting agendas or packets of related information.
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Maintain and update documents, such as municipal codes or city charters.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.

Interests

People who work in this occupation generally have the interest code: CE.

This means people who work in this occupation generally have Conventional interests, but also prefer Enterprising environments.

Work Values

People who work in this occupation generally prize Relationships, but also value Independence and Working Conditions in their jobs.

Things They Need to Know

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Things They Need to Be Able to Do

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking - Talking to others to convey information effectively.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Coordination - Adjusting actions in relation to others' actions.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Education Required

Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

Wages

In 2016, the average annual wage in Kansas City, MO-KS was $32,260 with most people making between $19,600 and $46,490

Outlook

4.55%
avg. annual growth

During 2014, this occupation employed approximately 659 people in Kansas City, MO-KS. It is projected that there will be - employed in 2024.

This occupation will have about 30 openings due to growth and about 40 replacement openings for approximately 70 total annual openings.



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